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Written by Marc R Barnes EA
February 28, 2013
Hiring and managing employees are important steps in business growth. Whether you've decided to hire yourself as an employee of your corporation, or if you simply need to add people to your growing business, we can help. We've broken this section down into 2 areas:
1. Hiring EmployeesThe first thing your business should do before hiring an employee or employees is to know exactly why you need them. Many business owners simply become overwhelmed and need to hire an employee to handle the overload. The better approach is to imagine your business in 1 to 3 years and create an organizational chart, job titles and job descriptions to match your vision. Then, you can slowly "fill-out" your organizational chart with employees until your company reaches operating perfection!
Review the following steps:
The Job Description
This organizational chart approach requires you to create a detailed job description for each position in your company that includes:
Legal Requirements for Hiring
There are numerous Federal, State and Local rules regarding hiring employees, and most large companies maintain in-house legal counsel and human resource departments to deal with these rules. But, if you are a small company, these are unaffordable luxuries. Therefore, here are some simple common-sense guidelines for hiring employees:
Before Hiring the EmployeeBefore hiring an employee your business must do the following:
After Hiring the EmployeeThe following forms must be filed for every new employee:
These forms and any other employee paperwork must be kept by the employer in an "employee file" for at least 4 years.
2. Processing PayrollOkay, so you've hired the employee, registered with the appropriate agencies, obtained the necessary ID #'s and complied with the necessary regulations. The next step is processing payroll.
There are basically 3 things your business needs to know:
This is important because you will need to know these totals to file quarterly and annual tax forms.
So here's the overall process:
Are You Confused About Payroll Yet?
Are you confused or overwhelmed by the whole payroll process? You should be. The government has taken a relatively simple process and made it positively complex. However, there is a solution that we recommend for every small business, hire Copper Canyon Tax and Accounting Services to manage your payroll. Put our 15 years of payroll experience to work for you. You can focus on your business and we'll focus on the numbers, regulations and reporting.
Copper Canyon Tax and Accounting Services is a full service provider of business accounting,
business income tax, personal income tax, and payroll in Tucson, Arizona.