20 February 2010
Many people receive or can download bank statements and other financial documents in an electronic format, typically portable document format or pdf. This method is an efficient way to secure financial records, important tax records such as W-2’s, 1099's, tax returns and other paper documents can be scanned into an electronic format. Copper Canyon Tax and Financial Services can provide you with a pdf copy of your tax return.

Be sure you back up your electronic files and store them in a safe place. Making duplicates and keeping them in a separate location is a good business practice. You should copy them onto a portable electronic storage device, such as a “jump drive” or external hard drive, periodically and store it away from your home or place of business for safekeeping in case your normal computer backup systems are destroyed. Other options include copying the files onto CD or DVD drives or online backups.

When choosing a place to keep your important records, convenience to your home or business should not be your primary concern. A disaster that strikes your home or place of business is also likely to affect other facilities nearby, making quick retrieval of your records difficult and maybe even impossible.

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Topic: Advice